Quick Tips to Help You Have a Successful Conference Call
With people conducting meetings without the need to travel from place to place, conference call have now become an integral part of businesses today. Since you may be having more than one person attending the call, it is important to ensure that you plan for the conference call well so that it becomes a productive meeting time. Some of the quick tips that can guide you have a successful conference call are briefly highlighted below.
Learning how to use the conference call features is important before you use them during the meeting. Conference calls are such important meetings and the last thing you want to do is waste everyone’s time by not knowing how to use the features at your disposal. Ensure that you are familiar with the various features before the conference call since this will give you more confidence during the meeting.
Before the conference call, it is wise to circulate the agenda of the conference call so that people are on the same page when it comes to what needs to be discussed in the meeting. People get to prepare in advance when the agenda of the meting are circulated in advance. By sending the agenda, it becomes easy for people to also gather the relevant information that they will need for the meeting.
When scheduling a conference call, it is important that you invite people that need to be in the meeting. You avoid having too many people when you invite the people that only need to be in the conference call. If possible try to have four or five people in the conference call since this eliminates the chaos and the having to deal with too many opinions.
During the meeting, it is important to summarize and follow up on what has been discussed. By recording the meetings, you are able to follow up on issues discussed and this is beneficial. When following up, it is important to thank the people for their time and coming to the meeting as well as identify issues that need further exploration.
There are additional features that you can use during the conference call and it is important to use them to make the meeting effective. The mute feature can come in handy if you want to control who is speaking and you can use it if you need to ask specific questions to specific individuals. Another greta feature that you can take advantage of is one that allows you to share visual charts with other people in the conference calls so that people are looking at the same thing and this becomes helpful.